Privacy Policy

Last Updated: April 21, 2026

KarateShowCase.com ("we," "us," or "the Platform") operates a web-based competition management and video hosting platform for martial arts athletes, coaches, and dojo administrators. This Privacy Policy explains what data we collect, how we use it, who can access it, and your rights regarding that data.

1. Information We Collect

Account Data

• Email address (used for login and communication)
• Display name and user role (athlete, coach, or administrator)
• Password (stored in hashed form via Firebase Authentication)
• Profile photo (if uploaded)

Athlete / Fighter Profile Data

• Name, belt rank, age division, weight class
• Competition history, tournament results, and match records
• Profile photos

Video & Media Data

• Match videos uploaded by users or coaches
• Video metadata (title, tournament name, date, opponent)
• YouTube embed URLs (where applicable)

Coaching Notes & Comments

• Text-based coaching notes attached to individual match videos
• Round-by-round scoring annotations

Usage Data

• Browser type, device type, and general location (country/region)
• Pages visited, feature usage, and session timestamps
• This data is collected automatically for platform improvement purposes

2. How We Use Your Data

We use collected data exclusively for the following purposes:

• Platform functionality — to provide user accounts, video hosting, competitor profiles, tournament management, and coaching tools
• Coaching & training — to allow authorized coaches and administrators to review match footage and provide feedback
• Communication — to send important account-related notifications
• Platform improvement — to analyze usage patterns and improve features, performance, and reliability

We do not sell, rent, or share your personal data with third-party advertisers or data brokers.

3. Data Storage & Security

All data is stored using Google Firebase infrastructure, including:

• Firebase Authentication for secure login and credential management
• Cloud Firestore for structured data (profiles, scores, notes)
• Firebase Cloud Storage for uploaded media (photos, videos)

We implement reasonable security safeguards including:

• Encrypted data transmission (HTTPS/TLS)
• Role-based access control (athletes, coaches, administrators)
• Firebase Security Rules restricting unauthorized database access
• Hashed password storage (no plaintext credentials)

While we take reasonable measures to protect your data, no method of electronic storage or transmission is 100% secure. We cannot guarantee absolute security.

4. Who Can See Your Content

Access to your data depends on your role and your dojo's configuration:

• You — full access to your profile, videos, and coaching notes
• Coaches — can view athlete profiles, match videos, and coaching notes within their assigned dojo
• Dojo Administrators — can view and manage all data within their dojo, including user accounts
• Platform Administrators — can access all data for moderation, support, and platform management purposes

Your content is not publicly visible to the general internet unless you or your administrator explicitly configure it to be.

5. Children's Privacy (COPPA Compliance)

KarateShowCase.com recognizes that many athletes on this platform are minors. We are committed to protecting children's privacy.

• We do not knowingly collect personal information from children under 13 without verifiable parental consent
• For athletes under 13, a parent or legal guardian must create and manage the account
• Parents/guardians may review, modify, or request deletion of their child's data at any time by contacting us
• If we discover that data has been collected from a child under 13 without appropriate consent, we will promptly delete it

For athletes aged 13–17, we strongly recommend that a parent or guardian provide consent for the athlete's participation and remain informed about account activity.

6. Data Retention & Deletion

• Your data is retained for as long as your account remains active
• You may request deletion of your account and associated data at any time
• Upon deletion, we will remove your profile, uploaded content, and coaching notes within a reasonable timeframe
• Some data may be retained in backups for up to 30 days after deletion
• Aggregated, anonymized data (which cannot identify you) may be retained for analytical purposes

7. Third-Party Services

We use the following third-party services:

• Google Firebase — authentication, database, and file storage
• YouTube — embedded video playback (subject to Google's Privacy Policy)
• Netlify — website hosting and deployment

Each service has its own privacy policy. We encourage you to review them.

This site does not use analytics cookies or third-party tracking scripts. No cookie consent is required to browse or use the Platform.

8. Your Rights

You have the right to:

• Access — request a copy of the personal data we hold about you
• Correct — update or correct inaccurate information
• Delete — request deletion of your account and data
• Restrict — ask us to limit how we use your data
• Withdraw consent — revoke previously given consent at any time

To exercise any of these rights, contact us at Jason@KarateShowCase.com.

9. Changes to This Policy

We may update this Privacy Policy from time to time. Material changes will be communicated via the Platform or email. Continued use of the Platform after changes constitutes acceptance of the updated policy.

10. Contact

For questions, concerns, or data requests:

Email: Jason@KarateShowCase.com
Website: www.KarateShowCase.com