Roles and permissions
For Dojo owners and administrators, Coaches
In short
A person's role at a dojo decides what they can do there. Owners and administrators run everything, including payments, the dojo's identity, its rules and who is a lead coach. Lead coaches also manage members, classes, site content, the AI Sensei and the growth desk. Coaches grade, take attendance, coach match videos and run events. Students, competitors and parents use the dojo's pages and their own family's records.
Where to find it: Admin console → People → Members
The roles a dojo gives
- Owner and administrator: everything at the dojo.
- Coach: the dojo's instructors. A coach can be made a lead coach, who also runs the day-to-day desks below.
- Competitor: a student on the competition team.
- Member: a student of the dojo.
- Parent: a parent or guardian who acts for the children linked to them.
What each staff role can do
| Work | Who |
|---|---|
| Members, roles, invitations and the contact inbox | Owners, administrators and lead coaches |
| The class timetable and the check-in tablets | Owners, administrators and lead coaches |
| Instructors, the belt ladder, division bands, site pictures, Team Preview and documents | Owners, administrators and lead coaches |
| The AI Sensei's knowledge and persona | Owners, administrators and lead coaches |
| The growth desk: leads, offers and trial bookings | Owners, administrators and lead coaches |
| The dojo's kumite rules | Owners and administrators |
| The dojo's public profile, colours, privacy settings, Team Access Code and connected services | Owners and administrators |
| Making someone a lead coach | Owners and administrators |
| Payments, plans, fees, refunds, payouts and the dojo's KarateShowCase subscription | Owners and administrators |
Every coach, lead or not, grades belt tests, takes attendance, leaves coaching notes and reminds families about events.
Good to know
- A lead coach cannot make anyone an owner or administrator, and cannot change another lead coach's role.
- Only an owner or administrator can make a coach a lead coach, and nobody can change their own tier.
- What the console shows a person follows these rules, and the server checks them again on every change, so a control that is not yours to use is either not shown or refused.
Last reviewed